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Managing Billing Centers

This section describes how to manage billing centers:

Viewing Existing Billing Centers​

All configured billing centers can be seen on the** Billin** g Centers page (Cloud > Cost Optimization > Billing Centers). From here, you can select an existing billing center to review cost data. By default, the current month is shown starting on the 3rd of the month (on the 1st/2nd we show the prior month). You can change the month using the month switcher in the filter bar.

You can hide or show data while in the Billing Centers card view by clicking the cost selector. The Billing Center Settings slideout opens. Select or clear the checkboxes next to the following data as required:

  • Previous month
  • Category breakdown
  • Cloud breakdown
  • Potential savings

Creating a New Billing Center​

You can create new billing centers by clicking the Create New Billing Center button on the Billing Centers page. You can create any number of billing centers within each organization. Additionally, you can create Billing Center Hierarchies to allow for additional breakdown of cost information.

To create a new billing center:

  1. Go to the Billing Centers page ( Cloud > Cost Optimization > Billing Centers ).
  2. Click Create New Billing Center . The Create New Billing Center slideout opens.
  3. In the Billing Center Name field, enter the name of the billing center and optionally add a description in the Description field.
  4. Click Create .
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Billing center names cannot include the word “Unallocated” as “Unallocated” is reserved for Cloud Cost Optimization’s default unallocated billing center.

  1. To configure Cloud accounts and tags for any specific billing center, see Allocation Rules.

Managing Billing Center Access​

The following table describes Flexera One roles used to manage the billing center. On the Billing Centers page ( Cloud > Cost Optimization > Billing Centers ), users with any of the roles listed in the following table can view all users who have access to the billing center, including inherited roles from the organization by clicking Manage . For complete descriptions of each role available in Flexera One, see Flexera One Roles.

RoleDescription
Manage organizationFull access on all billing centers and can grant organizational level billing center roles to users and/or groups.
Manage billing centersFull access to configure billing centers and management of user access to billing centers. Full read-only access except to Bill Adjustments and registration of billing data. You can manage billing centers at either the organization level or the individual billing center level. The access levels are as follows: Organizational access—You can manage billing centers across the organization and can grant organizational level billing center role to users and/or groups. Billing Center access—You can manage your assigned billing center and any sub-billing centers under it. You can grant billing center level role to users and/or groups within your assigned billing center.
View cloud costsFull access to user specific dashboards. Read-only access to Cloud billing data, Organization dashboards, recommendations, and reserved instances. Administrators can limit access to specific billing centers. Your access to billing centers can be at either the organization level or the individual billing center level. The access levels are as follows: Organizational access—You can access billings centers across the organization. Billing Center access—You can access your assigned billing center and any sub-billing centers of the billing center.

Adding Users to a Billing Center​

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The Manage billing centers role is required to add users to a billing center. For complete descriptions of each role available in Flexera One, see Flexera One Roles.

To add users to a billing center:

  1. Go to the Billing Centers page ( Cloud > Cost Optimization > Billing Centers ).
  2. Click Create New Billing Center . The Create New Billing Center slideout opens.
  3. In the Billing Center Name field, enter the name of the billing center and optionally add a description in the Description field.
  4. Click Create .
  • View cloud costs
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To update a role for an existing user, select the user and then click the Manage Roles icon or click the Manage Roles link in the upper-left corner of the page. Update the role and click Save.

Removing Existing Users From a Billing Center​

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The Manage organization or Manage billing centers role is required to remove users from a billing center. For complete descriptions of each role available in Flexera One, see Flexera One Roles.

To remove existing users from a billing center:

  1. Go to the Billing Centers page ( Cloud > Cost Optimization > Billing Centers ).
  2. Click Create New Billing Center . The Create New Billing Center slideout opens.
  3. In the Billing Center Name field, enter the name of the billing center and optionally add a description in the Description field.
  4. Click Create .
note

Inherited roles can only be removed by users with the Manage organization role.

Editing Billing Center Details​

You can edit a billing center's name and description by navigating to the appropriate billing center and editing the appropriate fields.

To edit billing center details:

  1. Go to the Billing Centers page ( Cloud > Cost Optimization > Billing Centers ).
  2. Click Create New Billing Center . The Create New Billing Center slideout opens.
  3. In the Billing Center Name field, enter the name of the billing center and optionally add a description in the Description field.
  4. Click Create .

Deleting a Billing Center​

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The Manage organization or Manage billing centers role is required to remove a billing center. For complete descriptions of each role available in Flexera One, see Flexera One Roles.

You can delete a billing center only if there are no child billing centers under it.

To delete a billing center:

  1. Go to the Billing Centers page ( Cloud > Cost Optimization > Billing Centers ).
  2. Click Create New Billing Center . The Create New Billing Center slideout opens.
  3. In the Billing Center Name field, enter the name of the billing center and optionally add a description in the Description field.
  4. Click Create .

Managing Sub-Billing Centers​

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Users with the Manage billing centers role can create sub-billing centers and further allocate costs. For complete descriptions of each role available in Flexera One, see Flexera One Roles. For more information, see Billing Center Hierarchies.